Having work visualized is the most obvious benefit of using Kanban boards for project management. Nothing else captures so well what a team is doing , as the work is retrieved from the hidden virtual closets of our minds (or, rather, databases), and externalized on a Kanban board. Especially if this board can be seen not only on a desktop computer but on a large wall-mounted screen. The more our office environment is saturated with all kinds of visual reminders, subtly incorporated in the surroundings, Kanban board being one of such reminders, the more likely we are to keep focus on our work and to perform better.
I don't want to keep dwelling on how great Kanban is, though. I'd rather look into some of the reasons why we at times feel that something is wrong with the electronic Kanban board. Putting it in words will help see how to tune this "digital equipment" to our particular needs.
I have soo many cards on the Kanban board.. How do I make sense of all of them?
This feeling will most likely beget companies that experience rapid growth from 10 to 20 to 50 people and beyond, and need to work with more and more cards in their Kanban boards. All is fine, until your backlog and work in progress is covered by 50-70, or 100 cards at most. Having any more cards shown on a board in a snapshot would be a no-no. The clogged board space rather hinders your work, than facilitates it. What would the solution be, then? Your Kanban board needs to be able to zoom in/out, with the ability to collapse cards in any given state, as on the screen below:
I need to visualize milestones. My Kanban board does not do that 🙁
This could be a real showstopper. While we appreciate the visual flow that Kanban provides, we are not working in car production, like Toyota. They didn't have this need to pay attention to time. Assembly line process goes in circles. In software production, though, projects are time-sensitive in 99% cases. It's quite rare, if not totally utopian, for a company to operate without looking at their watch. The clock is ticking, and if a Kanban board has no way of showing "what time is it?" for a project, this could be a huge source of discomfort. Ideally, we want our Kanban both to keep looking like a board and to convey the sense of time. Like that:
I want my Kanban board updated real-time on any screen in the world that has it open!
This is not a crazy perk. Some companies work with several distributed teams. Even teams located in one office building and in different rooms need such live updates to track their work items real-time. If you are not looking to clear a mess with some un-synced updates (hardly you are), you will want your Kanban board to show the updates like this:
I've covered just 3 common cases in this write-up. Any further look into the "what's wrongs" will depend on what you need to see, to do your work, in your company.
Look into the peephole on the right, if you want to explore how 99% of all possible Kanban "what's wrongs" can be successfully tackled in a visual project management tool.