Release Capacity: Calculation of Team Load in Releases | Targetprocess - Visual management software

Release Capacity: Calculation of Team Load in Releases

If you are planning Release capacity for each team that is going to participate in a Release, the following solution may be helpful for you.

Use Case description
Team Release Capacity Calculation
Team Release Load Calculation

Use Case

Role: Scrum Master, Release Train Engineer, Team Lead
Details: Several teams are working in the same scope of a Release time-box. Each team uses Team Iterations as smaller time-boxes in Releases. You know the average or planned Capacity limits for upcoming Team Iterations. Teams estimate each work item.

Step by Step Guide:

  • Add "Capacity" custom field of type number to Release entity.
    Settings → Custom fields → Add
    Capacity Custom field

  • Identify, which teams plan to participate in upcoming Releases by creating Team Iterations for them (these can be made automatically). All Team Iterations that are assigned to a Release will influence the total Release capacity of the team.


    release capacity

  • Set Team's capacity limits in each Team Iteration.

    set iteration capacity


  • Add Metric to Release Custom field "Capacity"
    Settings → Metrics → Add → Custom Formula
    This metric will set the the sum of all Team Iterations capacities to the Release Capacity custom field.
    add metric
  • Add a board with Releases / Teams as lanes and Features and/or User Stories and/or Bugs as cards.

    board

How is the capacity of each Team calculated for their Releases?

Total Team capacity for the upcoming Release is equal to the sum of Team Iterations capacities, that are assigned to the Release.
Imagine we have 2 teams: Team London and Team Berlin that are working on the scope of one Release. Each of the team has 3 Team Iterations. The planned capacities for these Team Iterations are known:

Team London Team Iteration 1 - 100 h;
Team London Team Iteration 2 - 100 h;
Team London Team Iteration 3 - 120 h;
Team Berlin Team Iteration 1 - 90 h;
Team Berlin Team Iteration 2 - 100 h;
Team Berlin Team Iteration 3 - 95 h;

So, the total Release capacity of Team London is 100 + 100 + 120= 320 h
and the Release capacity of Team Berlin is 90 + 100 + 95= 285 h
Capacity calculation

How  is the Release load of each Team calculated?

While planning each Team's work into Releases we calculate the sum of “Effort To Do” assigned to a Release and to the Team.
Note: if a Feature is in progress (say, it is 50% completed), only its remaining work (Effort To Do) will influence the Release load, not Total Effort.

Effort To Do

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