People Capacity in Release / Sprint / Team Iteration

Sometimes it is handy to know person’s allocation so you can control the workload and see how much work is assigned and whether you should remove or add tasks. People Capacity Board view shows project members and work items assigned to them. It calculates each user's total effort to-do vs. available allocated work hours.

People capacity

Supported Use Cases

People capacity feature works only when you plan Iteration (Sprint), Team Iteration or Release. Calculations are based on the facts of assignment of your work items to high-level planning work scopes. Start and End dates of high-level planning work scopes are considered in calculations.

The calculations do not take into account planned start and end dates assigned to work items directly. This capability is not implemented yet.

Personal capacity limits are shown only when the Effort of work items is estimated with the Ideal Hours unit. Points are not supported.

How to configure People Capacity view

Create a board view showing work items as cards, select Person as a lane and point the tool to the single scope of work specifying a filter for cards. When the filter is set in board view setup, People Capacity calculation starts to work on it.

People capacity filter

The following Advanced Filters for cards activate People Capacity calculation in board view:

?Iteration is CurrentPeople capacity for current Iteration
?Iteration is 'Iteration 4.5'People capacity for other single Iteration
?Release is CurrentPeople capacity for current Release
?Release is 'Beta 3'People capacity for other single Release
?TeamIteration is CurrentPeople capacity for current TeamIteration
?TeamIteration is 'TI 2.1'People capacity for other single TeamIteration

Assigned effort calculation works when there are more than just one current Iterations / Releases / TeamIterations displayed. In the meantime, People capacity is calculated only for single Iteration / Release / TeamIteration so far.

Allocation information is shown for each person when a person row is expanded.

Assigned effort per user is calculated both for abstract points and ideal hours effort units. When effort unit selected in process settings is points, then points for stories and hours for tasks per user are added up separately. People capacity limit based on personal allocations and availability works only with hours effort unit selected in process settings.

How is the personal capacity limit calculated?

Personal capacity limit on People Capacity views is calculated from the number of remaining working days of the Sprint (Iteration) or a Release, number of Weekly Hours available for a Person and Percent Participating taken from user allocations.

limit-80h

Find more information in the advanced guide: How is the personal capacity limit calculated?

How is the sum of assigned effort for each Person calculated?

It sums up the Effort ToDo values of the roles under which the person is assigned to the User Stories. Say, hours of Developer effort only when the person is assigned as Developer and hours of QA effort when the person is assigned as a QA Engineer.

Say, a task is estimated as 5h for Developer role and 0h for QA Engineer role. You assign John White as QA Engineer to this task. Then in the People Capacity view the card of the task will be shown in the row of John White's assignments. However total assigned effort for John White in the row header will be still 0h.

  • brookwarner

    to get the People capacity view (as shown in the last screenshot in this article), does our “process” need to be using “hours” as the Effort units for process (configured in settings)?

  • Andrey Metelsky

    Yes @brookwarner:disqus you are right, people capacity will only work for Hours effort unit

  • brookwarner

    How come this doesn’t work if we filter out open tasks?

  • Alex

    The initial People Capacity feature release supports only very simple filters with single rule and filter combinations are not supported so far. With next incremental updates of the feature this will likely be changed. I’ve added change request to our uservoice portal for tracking purpose: http://tp3.uservoice.com/forum

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