Actual Costs based on Time Records and User Rates | Targetprocess - Enterprise Agility Solution

Actual Costs based on Time Records and User Rates

Requires the following solutions to be installed: Years, Quarters and Months (6cbd966f-15ed-4b48-8e9d-bc4bf8bba21e) Person (User) Rate (f09ee69d-78a8-4ad0-a495-b5e01c18b418) Timesheets (9c890350-638e-451c-a401-33691b3f4da6) Requires at least one of the following solutions to be installed: Time Records for Epics (7303e733-ab69-4561-b861-e739fbc5ff8d) Time Records for Portfolio

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Requires the following solutions to be installed:

  • Years, Quarters and Months (6cbd966f-15ed-4b48-8e9d-bc4bf8bba21e)
  • Person (User) Rate (f09ee69d-78a8-4ad0-a495-b5e01c18b418)
  • Timesheets (9c890350-638e-451c-a401-33691b3f4da6)

Requires at least one of the following solutions to be installed:

  • Time Records for Epics (7303e733-ab69-4561-b861-e739fbc5ff8d)
  • Time Records for Portfolio Epics (b483cef6-292a-4e11-8712-e6f78a4d5d37)
  • Time Records for Features (24789387-8799-438e-b924-daf51efd41c8)
  • Time Records for User Stories, Tasks, Bugs (816cb13f-83c5-49d5-ac3b-a8ae757caeed)

Can be extended with the following solution:

  • Costs Roll Up (0bbe950e-dc15-4354-a255-42bc956c0e19)

Note: this solution can not be installed together with the following solution:

  • Actual Costs and Expenses (b69cd45d-2c80-44dc-afa6-c4abfd135870)

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Solution Overview

The solution enables the calculation of a Cost related to a Time Record. The costs allow tracking how much we spend working on different work items and managing Actuals for different Periods (Days, Weeks, Months, Quarters and Years). The Cost will be created when a new Time Record is added to a system and will be based on a Connected User's current Hourly Rate and Hours defined in a Time Record.

When you create or import a new Time Record (on a Timesheet or on a Feature, Epic or Portfolio Epic), a respective Cost will be created automatically. In a Time Record, you define the following parameters: 

  • Hours – the number of hours spent doing work
  • Is Capitalizable – set it to True if it's a capitalizable time record
  • Description – optional field
  • Work Item – optional, it can be a Portfolio Epic, Epic, Feature, User Story, Bug, Task, depending on the solutions installed

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The following information will be set automatically:

  • Date – a date when a Time Record has been created. It can be changed after creation if needed. Changes would affect the Cost, as a User may have a different Rate on the specified Date.
  • Connected User – Time Record creator by default. It can be changed after creation if you post time for a different User rather than for yourself. Changes will affect the related Cost, as other Users may have different Rates.

Note: To calculate Actuals correctly, Users should have a current Rate (with Planned Start Date earlier than today and Planned End Date later that today or without Dates, if it's the only Rate available for a User)

For the Cost, the following fields are available:

  • Own Actuals – calculated based on Time Record Hours and a Connected User current Rate
  • Capex Own Actuals – calculated based on Capex Time Record Hours and a Connected User current Rate

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Solution Configuration

To keep Costs in the Budgeting Portfolio, we need to update the automation rules with the correct Budgeting Portfolio ID.

  1. Make sure there is a Budgeting Portfolio created
  2. Copy Budgeting Portfolio ID.
  3. Go to Settings -> Automation Rules and update the following automation rules with the correct Budgeting Portfolio ID:
    • Create or update a Cost for Time Record
    • Move Costs to Budgeting portfolio

 

Integrations

See how Targetprocess aligns and empowers business and IT with the help of powerful integrations.

Targetprocess facilitates enterprise agility at all levels by enabling both Business and IT to work in one holistic solution. To help ensure value flow visibility and collaboration across the entire enterprise, Targetprocess allows a powerful set of integrations covering use cases for different levels and roles within organization.

For Transparency above the Team Level 
 
EXPAND 2 INTEGRATIONS

Azure DevOps
Azure DevOps
Add Targetprocess on top of the team level tool: get visibility on Product and Portfolio level.
Atlassian Jira Software
Atlassian Jira Software
Ensure free data flow from Jira to Targetprocess for greater visibility for all team members.

For Continuous Integration and Continuous Delivery 
 
EXPAND 6 INTEGRATIONS

Azure DevOps
Azure DevOps
Automatically associate branches and pull requests with Targetprocess entities
GitLab
GitLab
Automatically link branches and merge requests to Targetprocess entities.
GitHub
GitHub
Automatically associate branches and pull requests with Targetprocess entities.
Phabricator
Phabricator
Link code revisions with any Targetprocess entity.
Bitbucket
Bitbucket
Automatically associate branches and pull requests with Targetprocess entities.
Jenkins
Jenkins
Connect Targetprocess entities with work items, reflect issues back as Bugs or User Stories.

For Product Management, ITSM, Sales and Marketing to Stay on the Same Page 
 
EXPAND 5 INTEGRATIONS

Miro
Miro
Centralize unstructured communication on Miro’s online whiteboard inside Targetprocess.
Microsoft Project Server
Microsoft Project Server
Provide visibility into high-level goals and details about implementation for all teams.
Salesforce
Salesforce
Synchronize customer service, sales, the PM office, and development teams.
Zendesk
Zendesk
Allow all team members to collaborate on shared artifacts from customer service tickets.
ServiceNow
ServiceNow
Collaborate on shared work items, consolidate reporting across the entire organization.