Mention people and teams in comments

Sometimes while adding a comment you need to be sure that a particular person will read it. Just mention the person you need in your comment and he/she will get an email notification.

It is very similar to Twitter mentions. Type @ sign with the first letters of user’s name, then you will see a list of matching people. Select one you want. You can mention several people in a single comment for sure.


When you reply to a comment, a person who added the comment will be auto mentioned.


A person who was mentioned in the comment will receive an email notification with a full comment text:

Mention Template

Mention Teams in comments

Available in Targetprocess v3.11.0+

When you start typing several symbols after an '@' symbol, you will now not only see a list of users, but also a list of teams above the users. If you mention a team, then all its members receive an email notification. In the comment, the mentioned Team (or User) becomes a link to the Team's (or User's) view.

Mentions in Markdown editor

When you use Markdown editor, the syntax for mentions is quite different.

@mention single user:

@user:admin[Targetprocess Administrator] Test message to Admin

@mention team users:

@team:123[iOS Team] Test message to all members of iOS team

You don't need to remember the syntax because as soon as you start to type @ and following text, the smart popup with suggestions appears automatically.

Mention external users

Abilities to @mention external users who do not have Targetprocess account and @mention Service Desk requesters are not supported so far.

Customize email templates

Mention Created email template can be edited by Administrators on the Settings -> System Settings -> Email Notifications page.

How to see all the mentions in one place?

List of comments you're mentioned in

There is a dashboard widget that shows latest comments added to entities in selected Projects and Teams. It is possible to see comments related to you: the ones you're tagged it, and the comments to entities you follow or assigned to or.

View Filters for entities with @mentions

If you know the email of @mentioned user it is possible to create a View with all the items where he/she was ever mentioned. Here is how the filter looks like:


Email in comments

The view filter is based on a fact that whenever you @mention a user, his/her email is inserted into corresponding comment.

You can use only permanent filters here and it is not possible to make this filter variable and referring to currently logged in user.

  • Sriram Natesan

    Is it possible to create groups (with certain folks) to use it in @mention comment? Why I ask – currently you can use @mention to choose individual people, and the traditional way of “Notify email” option to communicate with owner or assigned people or project team. But there is nothing like email or use @mention to notify the individual team (example – an individual team created in TP3)? You have manually enter all the people while using @mention.

  • Alex

    @sriramnatesan:disqus, it is not possible so far, but I’ve added this requirement into our public backlog… to let it be supported by votes, comments and other feedback from users of our community.

  • Sriram Natesan

    Thanks for the quick response!

  • Mehrdadmaskull

    Wouldn’t it be easier to see all the mentions in one place for quick access in addition to getting notified by email?

  • Julia Pastushenko

    @Mehrdadmaskull:disqus, we have an idea to have notifications (such as mentions) gathered inside Targetprocess, but it has not been implemented yet:

    As a workaround you can create a View with all the items where you were ever mentioned.

    Best wishes,

  • Zoltán Szabolcs

    Is there a possibility to addresse everyone assidgned to the task/us/bug/etc? Like @all or so?

  • Alex

    It is possible to @mention some particular users or teams. In your case instead of @mentions please use special checkboxes that are displayed below the input text area of the comment. Please mark “Assigned people” checkbox and submit the comment. More information can be found here: “Email Notifications optionally sent on Comment submission”

  • Bruce Onder

    Why are some mentioned users struck through?

  • Andrey Metelsky

    @bruceonder:disqus , There is a known bug in Targetprocess – the application shows the user as not found because comment is posted faster than the query is executed to the database to check the presence of this user. After page refresh, UI is updated with the proper information.
    We have fixed this bug already and it was included in v. 3.12.6 that will be released in the nearest time.

  • Bruce Onder

    Awesome – thanks!

Still have a question?

We're here to help! Just contact our friendly support team

Find out more about our APIs, Plugins, Mashups and custom extensions. Join our community of passionate users and even discuss directly with our developers.