Allocations report provides an overview of people allocations for all the Projects they’re working on (or available for). Allocations settings affect People Capacity calculations. You can control Allocations in Reports > Other Reports... > People > Allocations.
You can easily see whether people in you projects are available for new tasks or not, how many tasks of which effort are assigned to them, and what are their roles.
There are some things that can influence your Allocations report:
Start and End date of your Projects
A person is deemed allocated to a project if this project is in progress (the Today date is currently between its Start and End Date). As soon as the project goes past the End date, a person’s load is not taken into account even if they’re still assigned to this project.
For example, if one of the projects has been finished:
You will see it in the Allocations report:
Allocation % and End Date
A person can be allocated to a project either completely (100%) or partially (<100%). This affects the Allocated, Available From and Future Availability fields in the report.
A. Let’s say someone is fully allocated (100%):
You can update the Allocation % and End Date fields, supposed this person leaves the project at a certain time (before the End Date).
As soon as the End Date is in the past, the allocation becomes expired.
B. Now let’s see how the partial allocation looks (<100%):
For those who work part-time, you can specify the default weekly hours available.
The Weekly Hours field is displayed and can be modified either from the Allocations report and from the Account Settings page. It is set to 40 h by default.
The Weekly Hours value affects the Future Availability field:
Personal allocations for cross-project Teams are not supported so far. Please vote for the Idea in our public UserVoice Backlog if you require this missing feature.